Frequently Asked Questions
Everything You Need to Know Before You Start.
What does Polus Health do for clinical trial enrollment?
Polus reduces screen failures and enrollment delays by ensuring patients referred to sites are visit-ready and highly likely to randomize, saving sponsors, CROs, and clinics time, money, and credibility.
How is Polus different from recruitment vendors?
Traditional recruiters focus on volume; Polus focuses on referral quality and enrollment predictability. We combine human clinical expertise with AI-enabled prescreening so sites see fewer unqualified patients and sponsors see faster, more predictable enrollment.
What therapeutic areas does Polus support?
Polus is retina‑first by design due to the high screen failure rate in this area.
Who is Polus built for?
Clinical sites overwhelmed by unqualified referrals, Sponsors focused on time-to-enrollment, cost control, and CROs accountable for timelines and execution risk.
How does Polus reduce screen failures?
We prescreen patients before they ever reach the site using: trained human reviewers with clinical expertise, AI-assisted qualification workflows, study-specific inclusion/exclusion logic. The result: fewer wasted visits and higher randomization rates.
Does Polus replace CRCs?
No. Polus augments site teams. We remove the highest-friction work (unqualified referrals, repetitive screening tasks) so CRCs and investigators can focus on enrolled patients and trial execution.
How fast can Polus be implemented?
Most studies can launch within weeks, not months. Our onboarding is lightweight, study-specific, and designed to minimize site disruption.
Is Polus HIPAA compliant?
Yes. Polus operates with HIPAA-compliant workflows and aligns with sponsor, CRO, and site data-handling requirements.
Who does Polus work with directly?
Polus can be deployed: directly by sponsors, through CRO partnerships, at the site or network level. We adapt to the commercial structure, not the other way around.
How is Polus priced?
Polus uses a performance-aligned pricing model. We don’t win when volume increases, we win when enrollment improves. Pricing reflects reduced screen failures, faster enrollment, and lower operational burden.
What ROI should sponsors expect?
Reduced screen failures translate directly into: faster enrollment timelines, fewer downstream delays, lower cost per randomized patient, improved study predictability. In large trials, the impact can reach millions in avoided delay costs.
Can Polus work with existing vendors?
Yes. Polus is vendor‑agnostic and complements recruitment partners. We often sit between recruitment and the site, cleaning up referrals before they become expensive problems.
What data does Polus provide?
Polus delivers a complete list of approved patients prior to the patients next visit. Typically, we take the sites appointments for the following week, analyze the EMR and images and deliver a customized list of patients to discuss the trial with, before their visit.
How does Polus use AI?
Humans remain the center of the analysis. AI is used for pattern recognition and validation of the analysis.
Which studies benefit most from Polus?
Polus is most impactful in studies with: complex inclusion/exclusion criteria, historically high screen failure rates, tight enrollment timelines, high per-patient cost.
How does Polus impact sites?
Polus does not capture any data, only views it. There is not software to download and Polus-certified Retina Specialist analyze the records and submits a report to the clinic prior to the next patient visit. No interuption to workflow. Only time back.
Is Polus a recruitment company?
No. Polus is an enrollment optimization platform. Recruitment fills the funnel. Polus ensures what comes out of it actually enrolls.
Can Polus be piloted?
Yes. Many partners start with a pilot or limited deployment to validate impact before scaling. We’re confident enough to prove value early.
Why is Polus credible in retina?
Polus was built with retina specialists, designed around real-world site workflows, and tested where screen failures are notoriously high. Retina is our credibility anchor.
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